Student Groups: Group Application Form

All fields below must be completed in order to finalise your application.

A decision on your application will be made by a member of the Be Involved Team.

If your application is approved, a member of the Be Involved team will arrange a meeting to finalise the set up of your society.

If your application is declined, you shall be emailed with a reason why, you have the right to appeal this decision as per the Societies Code of Practice. If an application is declined a similar application cannot be submitted again for 3 months.

For further information and help, contact be.involved@beds.ac.uk.

Data Protection *

Data Protection I understand and agree that by completing this New Group Application Form I am giving the Union explicit permission to use my details for the purpose of the administration of starting up the requested group only and for no other purpose. I understand that the Union will hold this information until the application has either been approved or declined. This is to ensure that the Union can communicate the status and outcome of decision based around this application. I understand that I can access information on what data the Union holds, how it is managed, my rights and how to make a complaint through referring to the Union privacy policy online at www.bedssu.co.uk/dataprotection
Your name: Your name: * First Last
Student I.D. *
Your email address: *
Proposed Society: *
Proposed registration fee amount per year * £ Pounds . Pence
When setting a registration amount, factors to consider are:

This must be at least £1

Is the fee cost effective
Will the fee put members off
Will it enable you group to remain sustainable

This fee will need to be paid by any student who wishes to join your group. Memberships will need to be renewed as of August 1st
What will be the aim of you society? *

Sell Your Society
Please provide at least 3 objectives for your society? *
1. 2. 3.
Objectives explain how will the group reach its aims.
e.g. holding 3 charity events throughout the year
How often do you intend to hold society meetings/ events?
Committee Members

Below are the 2 mandatory committee positions for all societies along with their relevant job descriptions (Please add to these description where you see fit).

If you wish to add you own, please use the box provided.
Chairperson
The chairperson shall be the principal officer and spokesperson for the society with the overall responsibility for the promotion and development of the society. This may include but is not limited to planning meetings and events/trips for society members, overseeing budget planning, communicating with members and maintaining membership records. The Chairperson shall attend meetings with the Societies Development Coordinator regarding the development and succession of the society as well as attending Societies’ Council and the Beds Students’ Union AGM as a representative of the society They will also chair meetings of the committee and any society EGM and be a signatory for release of payments from society funds.
Vice-Chairperson
The vice-chairperson shall deputise the chairperson as appropriate and help to ensure the promotion and development of the society. This may include but is not limited to planning meetings and events/trips for society members, overseeing budget planning, communicating with members and maintaining membership records. The Vice-chairperson shall attend Societies’ Council and the Beds Students’ Union AGM as a representative of the society and will be a signatory for release of payments from society funds.
Do you wish to add another committee position?

Do you wish to add another committee position? Yes No
Name of committee position
Job description of committee position
Do you wish to add another committee position?

Do you wish to add another committee position? Yes No
Name of committee position
Job description of committee position
Do you wish to add another committee position?

Do you wish to add another committee position? Yes No
Name of committee position
Job description of committee position
If you wish to add any more positions please upload a word document with the roles and job descriptions on

Attach Files

Please think wisely about the number of positions you have, as you will have to fill these every year
External Affiliation

You can be affiliated with an outside organisation however this must be approved by Beds SU first
Are you planning on being affiliated with an external organisation? *

Are you planning on being affiliated with an external organisation? Yes No
What is the name of the external organisation you are planning to affiliate with? *
Please provide an additional information on the external organisation which you think maybe useful
Please provide an additional documents on the external organisation which you think maybe useful

Attach Files

Student Groups: Group Application Form

Student Groups: Group Application Form

Committee Members

External Affiliation