Student Groups: Group Application Form

All fields below must be completed in order to finalise your application.

Once the application has been approved by the Be Involved team, it will be taken to Executive Committee for a final decision.

If the Executive Committee approves the application, a member of the Be Involved team will arrange a meeting to go through the next steps.

If the Executive Committee declines your application, you shall be emailed with a reason why. An application for this group cannot be submitted again for 4 months if declined as stated in the relevant code of practice.

For further information and help, contact be.involved@beds.ac.uk.

Data Protection *

Data Protection I understand and agree that by completing this New Group Application Form I am giving the Union explicit permission to use my details for the purpose of the administration of starting up the requested group only and for no other purpose. I understand that the Union will hold this information until the application has either been approved or declined. This is to ensure that the Union can communicate the status and outcome of decision based around this application. I understand that I can access information on what data the Union holds, how it is managed, my rights and how to make a complaint through referring to the Union privacy policy online at www.bedssu.co.uk/dataprotection
Your name: Your name: * First Last
Student I.D. *
Your email address: *
Is your application to create a Sports Club or Society? *
Proposed Sports Club: *
Proposed Society: *
What Campus will you be based? *
Proposed registration fee amount per year * £ Pounds . Pence
When setting a registration amount, factors to consider are:

Is the fee cost effective
Will the fee put members off
Will it enable you group to remain sustainable

This fee will need to be paid by any student who wishes to join your group. Memberships will need to be renewed as of August 1st
Please give a brief description of your proposed society/sports team *

Sell Your Society
Please state the 3 aims of your group *
.
These aims are not just for the year ahead but the overall aims for the future of you group.

How will you be stay sustainable?
How will you attract students?
How will you stand out?
Why do you want to be an affiliated group?
Please state 2 or 3 of your group's objectives *

How will the group reach its aims.
Membership

To become an affiliated student group, you must have:

Society = 5 current UoB students who would like to be a member of the proposed society.
Sports Club = Enough students interested to form a minimum match day team

Each group must also have a minimum of 3 committee members however you can have more. The Group committee are there to ensure the smooth running of the group, keep note of the groups finances and to ensure that the affiliated student groups adheres to the relevant student union policies.

Please use this next section to confirm you have the required numbers and how you wish you committee structure to look.
Membership Numbers *

Membership Numbers I confirm that i have the required amount of students interested to make this group
Committee Members

Below are the 3 mandatory Committee Positions for all groups along with their relevant job descriptions.

If you wish to add you own, please use the box provided.
Committee Member 1 - President/Director/Chair
The President / Director / Chair shall be the principal officer, spokesperson, and chief financial officer for the sports club and the chairperson of meetings of the Committee, AGM and EGM. The President / Director / Chair shall attend meetings of the Sports’ Council and the Beds Students’ Union AMM as a representative of the sports club. They shall have overall responsibility for the promotion and development of the sports club. They shall set and oversee the production of an annual budget, event/trip specific budgets, provide receipts/invoices for all purchases, and present a financial report to the members at the end of the year. They shall be a signatory for release of payments from sports club funds.
Committee Member 2 - Vice-President/Assistant Director/Vice-Chair
The Vice-President / Assistant-Director / Vice-Chair shall take minutes of all meetings, maintain the membership records and deputise for the President / Director / Chair as appropriate. The Vice-President / Assistant-Director / Vice-Chair shall attend meetings of the Sports’ Council and the Beds Students’ Union AMM as a representative of the sports club. They shall be responsible for the receipt of and response to any external communications sent to the sports club. They shall be responsible for regular communications to the membership and the upkeep of the group’s area of the Beds SU website. They shall be a signatory for release of payments from club funds.
Committee Member 3 - Secretary
The Secretary shall be the principle event organiser and fundraiser for the club. They shall plan, organize and implement social events for the club, to develop and maintain a high level of team work and morale amongst the club members. This will include a weekly social meeting for all members, and they shall also work alongside the President to run fundraising events for the club and external charities. The Secretary shall attend meetings of the Sports’ Council and Beds Students’ Union AMM as a representative of the sports club.
Committee Member 1 - Chairperson
The Chairperson shall be the principal officer and spokesperson for the society and the chairperson of meetings of the Committee, AGM and EGM. The Chairperson shall attend meetings of the Societies’ Council and the Beds Students’ Union Annual Members’ Meeting (AMM) as a representative of the society. They shall have overall responsibility for the promotion and development of the society. They shall be a signatory for release of payments from society funds
Committee Member 2 - Treasurer
The Treasurer shall be the chief financial officer and accountant for the society, acting as first point of contact for all financial matters. The Treasurer shall attend meetings of the Societies’ Council and Beds Students’ Union AMM as a representative of the society. The Treasurer shall set and oversee the production of an annual budget, event/trip specific budgets, provide receipts/invoices for all purchases, and present a financial report to the members at the end of the year. They shall be a signatory for release of payments from society funds.
Committee Member 3 - Secretary
The Secretary shall take minutes of all meetings, maintain the membership records and deputise for the Chairperson as appropriate. The Secretary shall attend meetings of the Societies’ Council and Beds Students’ Union AMM as a representative of the society. They shall be responsible for the receipt of and response to any external communications sent to the society. They shall be responsible for regular communications to the membership and the upkeep of the group’s area of the Beds SU website. They shall be a signatory for release of payments from society funds.
Additional Committee

Attach Files

If you would like to have more that the 3 committee positions please upload a word file with the position name and the job description of that position

Student Groups: Group Application Form

Student Groups: Group Application Form

Membership

Committee Members